Operations Assistant - Day Shift

Company: Penske Logistics
Location: Laredo
Posted on: April 25, 2024

Job Description:

Responsible for the daily/weekly maintaining Payroll Department Operations, including collecting and verifying timekeeping information and processing payroll. PAY: $21.45/hr SHIFT: Day Shift SCHEDULE: Monday to Friday 8:00 AM to 5:00PM Weekends and Holidays as needed BENEFITS: Paid Time Off Medical Insurance Dental Insurance Vision Insurance Life Insurance 401K Associate Referral Program Our associates also enjoy numerous associate discounts and opportunities to grow with the organization Major Responsibilities: Receive, process, and verify invoices using the PO Log. Schedule payments to vendors on Chrome River Maintain accurate records of transactions using AS400 Manage vendor relationship by responding on process request, and auditing that all payments are paid on time. Prepares, post, verifies, and records customer payments and transactions related to accounts receivable. Creates customer invoices weekly. Send all customer invoices to corporate PB. Send customer invoices with generate number to customer. Send approve customer invoices to 3rd party for payments on AFS and US Bank Maintain and updates customer files. Draft correspondence for past-due accounts and collections Research customer discrepancies, past due amounts with Admin Supervisor Collaborates with Admin Supervisor and Manager to reconcile accounts receivable using SAP. Copies, files, scans, retrieves material for accounts receivable as well as accounts payable. Performs other related duties as assigned. Prioritize workload and have flexibility to adjust based on position requirements Ability to maintain confidentiality is essential Other projects and tasks assigned by supervisor Operations: Be a reliable support to operations to deploy and maintain the accounts payable and accounts receivable to meet customer requirements. Interact with vendors and customer to ensure any needs to the operation. Collaborate with location leaders to ensure that all invoices are as accurate as possible. Qualifications: 2 years of general office experience required 1 year of customer service experience required High School diploma or equivalent required, Some college preferred. Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required Strong communication skills Computer Skills: Microsoft Office and Microsoft Teams Excellent Verbal and written communication in both English and Spanish Ability to organize, multitask, prioritize in deadline-driven environment Regular, predictable, full attendance is an essential function of the job Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening. Physical Requirements: -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg. -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Penske is an Equal Opportunity Employer. Job Category: Administrative Job Family: Operations Address: 301 Vallecillo Rd Primary Location: US-TX-Laredo Employer: Penske Logistics LLC Req ID: 2405134 Date posted: 04/23/2024

Keywords: Penske Logistics, Laredo , Operations Assistant - Day Shift, Professions , Laredo, Texas