Company: Kickapoo Lucky Eagle Casino
Location: Eagle Pass
Posted on: June 15, 2022
Job Description Reports to: Director of Food & Beverage Job
Summary: The Food and Beverage Administrative Assistant's duties
include but are not limited to billing documentation, organization
of Food and Beverage Director's calendar; meeting scheduling;
maintenance documentation; purchase requests, invoice handling and
vendor billing processes; file maintenance; and communication with
the shift leadership Essential Functions: Ensure compliance with
the applicable Tribal, Federal and other laws and gaming
regulations and Kickapoo Lucky Eagle policies and procedures.
Ensure the highest possible standards of guest services by properly
listening and responding to guest and team member concerns and
questions. Provide administrative support to the Director of Food &
Beverage. Manage information, files, communication, financial
records, office supplies, office calendar, clerical duties, time
sheets (as backup to management) and administrative budget.
Coordinate meetings and record meeting actions, and distribute
meeting minutes to appropriate personnel. Answer and direct
incoming calls to appropriate F&B staff and must be able to use
the walkie-talkie. Responsible for accurate and timely
documentation of all F & B vendor expense reports. Facilitate
communication in form of memos and disseminates information to
appropriate F&B personnel. Maintain office systems and database
which includes shared files while adhering to confidentiality
policy. Document monthly data on expenses made by F&B
Department. Demonstrate and promote KLECH core values and MAD
skills. Manage and maintain security of confidential information
entrusted to position. Attend and satisfactorily complete all
required training as assigned. Monitor compliance with Federal
currency transaction reporting requirements, Title 31 requirements
and IRS Currency Transaction Reports and property established
Anti-Money Laundering policies. Maintain accurate MTL, MIL, CTR and
SAR as needed. The essential functions listed above are not an
all-inclusive list but rather a general representation of the
duties and responsibilities pertinent to this position. The duties
and responsibilities will be subject to change based on
organizational needs and/or deemed necessary by the Director.
Perform other duties as assigned. Minimum Requirements to
Qualifications: Must have High School Diploma or GED. Two (2) years
of office administrative experience. Strong communication skills in
English both written and oral. Spanish or other language skills a
plus. Other Criteria: Qualified Kickapoo Traditional Tribe of Texas
Members and qualified Native American preference is observed.
Skills and Abilities: Ability to work independently with minimal
supervision. Ability to maintain effective relationships with the
General Manager, Directors, Managers, vendors and all staff.
Ability to work under pressure in a fast paced, stressful
environment. Ability to meet multiple deadlines and multi-task.
Ability to have strong critical thinking, analytical and guest
service skills. Must possess a positive attitude with strong
organizational qualities. Ability to add, subtract, multiply and
divide in all units of measure. Ability to define problems, collect
data, establish facts and draw conclusions. Ability to understand
complex instructions and material. Ability to establish and
maintain professional relationships with individuals of varying
social and cultural backgrounds and with co-workers of all levels.
Ability to work effectively with individuals and demonstrate
teamwork. Ability to maintain confidentiality. Ability to follow
and comply with established Casino guest service programs. Physical
Demands: While performing the duties of this position, the team
member is regularly required to stand, sit, walk, push, pull, bend
for extended periods; reach with hands and arms; talk and listen on
a regular basis. The team member must be able to concentrate for
prolonged periods. Specific vision abilities required by this job
include close vision, distance vision, peripheral vision and depth
perception. The team member must be able to communicate effectively
in person or using telecommunications equipment. The team member
must have the hand-eye coordination and manual dexterity to operate
a keyboard, touch-screen display, telephone and calculator.
Occasionally lift and/or move up to 25 lbs. Work Environment:
Normal office setting, back of the house and casino floor. Frequent
walking and standing in a smoke-filled environment and frequent
contact with the general public. Temperature controlled environment
with varying noise levels. May be exposed to high levels of noise
throughout the day. Extended hours and irregular shifts may be
required including nights, weekends and holidays. Must be able to
perform under pressure and work long hours under stressful
conditions. May be exposed to the risks associated in attempting to
resolve issues with difficult guests and extremely irate staff
members. May be exposed to various types of lighting including, but
not limited to: artificial fluorescent lights, flashing lights,
strobe lights, multiple colored lights, etc. Travel may be required
to perform one or more essential functions of this position.
Conditions of Employment: Must be able to obtain and retain a KTTT
Gaming Commission License, including successful completion of
background check necessary to obtain and maintain license.
Responsible to keep all documents current and valid at all times.
Must be able to provide authorization to work in the United States.
Must be at least 18 years of age. Must have access to reliable
transportation to commute to and from work. Must comply with KLEC
handbook, internal policy and procedures, and gaming regulations
set within KLEC.
Keywords: Kickapoo Lucky Eagle Casino, Laredo , Administrative Assistant, Administration, Clerical , Eagle Pass, Texas
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